Check out these fresh new updates to Teamwork Projects

Posted by: Katriona O'Mahony /

In case you missed them, here’s a roundup of some of the small but awesome changes we’ve made to Teamwork Projects over the last few weeks.

We’re constantly making small but mighty improvements to features that make Teamwork Projects even better for you! Here’s the rundown on the latest updates that will help boost your productivity.

1. Project specific chat channels

Haven’t tried Teamwork Chat yet? There’s no time like the present to start making your team communication more productive. Our new update makes it possible to automatically create project specific channels in Teamwork Chat!

Simply go to the settings section of your individual project and enable the “project channel” toggle. A channel with that project name will automatically be created in Teamwork Chat with everyone who is already a member of the project. This means you can quickly and easily set up a channel to discuss project specific topics with all the relevant stakeholders rather than having to remember who to add!

Check out our help doc to learn more about project channels in Teamwork Chat.

project chat channel

2. Custom sorting for default columns and task lists (Editor’s Choice!)

Default task lists and columns allow you to set the default lists that are created each time you set up a new project or a new board. We used to sort default task lists and columns alphabetically, but we realized this might not match everyone’s preferences.  To make Teamwork Projects even more adaptable to your needs, we’ve added the ability for you to customize the order of these task lists and columns using whatever method works best for you. Go to general settings, templates, and default columns and default lists to check this out.

Take a look at our help doc if you want more information on working with defaults.

default board columns

3. Create a task list from milestone 

This is a favourite here at Teamwork HQ! Have you ever created a milestone and wanted to start attaching task lists immediately — but realized you needed to create an entire task list first? Now you can create a task list directly from a milestone, allowing you to get stuck right into your planning and keep things moving. We find this super handy when you’ve just come out of a meeting with some to-dos and want to start making progress on them immediately.

Learn more about adding milestones.

task list from milestone

 

4. Set your standard working day

Now you can set the length of your standard working day to perfectly match your schedule! Whether your team members work 8 hours, 7.35 hours, or a super-productive 4 hour day, this update works with Teamwork Projects’ time log chart to give you an instant overview on the number of hours your team is working each day.

Read more about how to set this in our help doc.

standard working day

5. Improved milestone reports

Now when you export a milestone report to a PDF, the report will also include attached task lists and the progress percentage for each milestone. This gives readers an even more comprehensive overview of the milestone status so everyone has accurate information on the project.

Learn more about working with milestones here.

milestone reports

 

Go test drive these updates and check out the difference they make to your daily workflow! We made these changes as a direct result of your feedback, so as always, we love to hear about how you are using them and what we can improve them.

If you need help using any features, feel free to join into one of our success channel webinars — the team will be happy to help you with any questions you have.

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Katriona O’Mahony
Product marketing manager

29 Comments

Richard mendiola

Thank you for these amazing updates. Is there a method where when you create a task in a project that the task defaults to a template? Currently you have to add the template manually. Which posting to a channel manually or task list is useless if I need the template. I hope this comment makes sense. Thanks.

Reply
Katriona O'Mahony

Hi Richard

Would you mind emailing support@teamwork.com with a little bit more detail around this? I just want to make sure I am understanding it correctly.

Thanks
Katriona

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Lauren Harrod

I’d love this too! Currently I add a task template to a project to get things started. If I then add a task within the project – that I’m likely to use in another project that I’d apply the template to, I have to manually add that task in the template as well…a bit of a double up.

It would be super cool awesome to have an option, at the time of adding the task, to add it to a chosen template!

Reply
Katriona O'Mahony

Thanks for that feedback Lauren!

I’ll be sure to pass this on to our product development team 🙂

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Sol

I just have ONE question.
At which company do they have a super productive 4 hour day?
Where can I apply?

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Gerald Lock

Parkinson’s Law states: “Work expands to fill the available time” and I’d say this is a nod to that philosophy.
Some companies allow staff to work whatever hours they choose, so long as they meet their KPI’s. Great if you’re in a job where this is well understood, such as software engineering or anything else where there are clearly-defined achievement milestones at fairly fine-grained time periods (many dev’s use Agile methodology 1- or 2-week sprints with monthly or so release cycles). As an Architect (buildings, not software) I don’t have this luxury, but all power to those in jobs who do. And if you think your job would qualify but currently isn’t run that way, maybe you should suggest it to your boss!
Good luck!!

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Sol

Hey Gerald,
I like the Parkinson’s Law you quoted.
I worked for many years in a company like you described, and as an employee, it was great.
But in my current job, it’s not that way, and I can’t suggest it to the boss, because I am the boss!! So there is never enough time – always filling it up with bus dev, marketing, creative planning, etc.
Not complaining, though. At the end of the day (more than 4 hours), it’s all good.
Good luck to you too!

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Gaile Guevara

Although the project chat is a good concept it’s difficult to move clients, consultants to entire teams and projects from Slack. Wouldn’t it be better to consider integration with Slack versus trying to build another separate chat system.

Calendar interface & Message integration with email are areas that have been the most challenging for others outside of our team to adopt. We still find ourselves using gmail calendar and email. Not sure if there is any work with improving integration but this would be very helpful.

We are exploring xero projects to help with forecasting & cash flow projections integration.
Not sure if there is anyone who has explored this.

Logged Time View
We use view the loved time daily and appreciate how useful this is for planning. Is it possible to increase the font size of the summary or make darker ie billable to non billable time. Currently we screen shot into a notebook for quarterly performance reviews.
Or even better if this can be downloaded or exported to a PDF or notebook.

Reply
Katriona O'Mahony

Hi Gaile

We have a Slack integration coming very soon so stay tuned 🙂

We also have a Gmail add on that’s due to land soon.

You can indeed export time logs to a PDF report by going to your “everything” section and selecting “time”.
If you’d like more information on this, just email support@teamwork.com and we’ll happily walk you through.

Thanks
Katriona

Reply
Tiffany Youngren

I totally agree! We’ve tried Teamwork chat, but Slack is much better and more “mainstream” for contractors. I’m excited to see them integrate! Yay!

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courtney

Is there an option to order categories in projects better? currently is just alphabetically?

Reply
Katriona O'Mahony

Hi Courtney

At the moment, project categories are sorted alphabetically, but I’ll pass on your request to look into the ability to customize this!

Thanks for your comment 🙂

Katriona

Reply
angel

+1 for attaching task templates to milestones. and can we PLEASE get relative dates for templates? relative to whatever date i want, not the date the task list is created. like:

T-1 (1 day before the milestone x task is due.)
T+3 (3 days after milestone x task is due.)

Reply
Katriona O'Mahony

Hi Angel

Thanks for your comment, great to hear the ability to attach task templates to milestones will be useful for you.
I’ve passed your feedback regarding relative dates onto the product team.

Thanks
Katriona

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Heather Knorr

Currently, I write comments for status of a task in the task itself. I’d love to have a way to mark it ‘In progress’ as well to show the task is under way, but not yet completed. I have a team of 6 people who have specific duties in each project. It would be easier for other team members to plan tasks that depend on completion of another step by a different team member.

(And, I like the new Project Owner option.)

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Heather Knorr

One more thing I’d like is to be able to shift all milestones and tasks at once by a specific number of days. Sometimes a delay in a project progression can happen, particularly when dealing with a customer. The only way I’ve found to move all other tasks forward is to go into Gantt Chart view and move each group independently. Since some of our tasks are dependent on completion of other tasks, that can be a bit tedious.

Reply
Katriona O'Mahony

Thanks for your feedback Heather!
I’ve passed this along to our product team!

Thanks
Katriona

Reply
Sid

Can we make it easier to see all tasks and then schedule them as events in the Calendar – please see the interface on Scoro for wxample which allows Users to bundle tasks by type, priority, place and category. Thankyou

Reply
Katriona O'Mahony

Thanks for the feedback Sid!
I’ll pass this onto the product team for consideration.

Thanks
Katriona

Reply
Mark Grassi

The idea of a slack integration is great! My company is standardized on MS Teams however. Are there any plans for integration with MS Teams?

Reply
Katriona O'Mahony

Hi Mark

Great that you’re excited about the slack integration – we are too! 🙂
We do indeed have plans for an MS Teams integration, however no ETA on that just yet but stay tuned to the blog and our emails for updates.

Thanks
Katriona

Reply
Coi

Is there a way to create calendars for a specific project and export it to excel or vice versa?

Reply
Katriona O'Mahony

Hi there

Calendars are not unique to each project, however you can set up filters to view the information relating to each project separately.

At the moment we don’t have an option for you to export that into an excel file, but you can download the calendar agenda into a PDF.

I hope that helps!

Thanks
Katriona

Reply
Coi

With the Dropbox integration or any storage integration, can’t a user just upload to a certain folder in Dropbox for instance, replicate that folder in Teamwork – and everytime a new file is uploaded into the Dropbox folder, it automatically syncs in Teamwork? I think there’s redundancy with the ‘need’ to link files from Dropbox, you upload via Dropbox then link to Teamwork, storage-wise that’s okay, process-wise? Not at all.

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Ondrej Rudolf

Hi, what we do is dragging files directly to the “Choose file” dialogue in a task. This uploads the file to GDrive to a specific folder and links it to the task. So one drag does both steps. Is this close to what you mean?
Ondrej

Reply

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