What’s new in Teamwork Spaces?

Posted by: Katriona O'Mahony /

Make your documents easier to find, easier to read and easier to edit with Teamwork Spaces. Check out our latest features.


Since the launch of Teamwork Spaces in March, our product team have been busy reviewing customer feedback and planning new enhancements and features for the roadmap.

Here’s what we’ve shipped over the past couple of months: 

1. New info panels

We’ve implemented a new way to call out important pieces of information on your pages. Info panels allow you to highlight content on your pages in 5 different styles: info, note, success, error, or warning. With 5 colors to choose from, you can make sure your important information stands out (and looks great doing it). 

You can use them as a point of information for the reader or to highlight something noteworthy. They also give your document more structure and provide a more engaging experience for your readers. 

The info panel block is available from the insert menu (+ icon) in the page editor toolbar.

Here’s how to use them. 

2. Required Reading: Continuous reading

Previously, to mark a page as read, you needed to go to the Required Reading area of your site, select a page, read it, mark it as read, and go back to the Required Reading area to repeat.

Well no longer! 

Now when you hit the “mark as read” button, you’ll automatically be taken to your next page of Required Reading. 

Want to stay where you are? You also have the option to toggle this behavior off before marking the page as read if you would prefer not to jump to the next page.

This will be a very powerful feature for managers who want to make sure their team is staying up to speed.

Learn more about Required Reading here.

3. Required Reading Info 

We’ve now made it possible for editors of a space to get information on Required Reading pages in that space. Simply navigate to a page of Required Reading in a space where you are an editor, open the more options menu (…) in the top right of the page, and select “Required Reading info”. You’ll see a modal with an overall percentage of how many people have read the page, and two filterable lists showing who has or hasn’t read the page. This is a great way to get a sense of how people are interacting with your content.

Read more here.

We’ve still only reached phase one of our development plans for Required Reading with these releases. There’s been some great feedback about this feature and we’ll continue to advance it over the coming months. 

Features on our short term roadmap include the ability to assign content to individual users and the enhanced capability to see which users have read certain content and how much of it (in handy percentage terms). 

 

4. Real-time inline comments

Forget about reloading the page in order to see new replies to your inline comments. We released real-time updates so you can instantly see new comments or replies. 

This means you’ll be able to resolve inline comments more efficiently and make decisions while collaborating, rather than being faced with 100 notifications when you step out of your document.

Happy editing!

5. File attachments

Now you can quickly and easily add supporting information to your pages with file attachments. 

Attach files to your pages using the attachments plugin by dragging and dropping, or browsing for files from your computer. 

Once the file is attached to the page, you’ll be able to see the file size, file type, who added the file, and when. Multiple files can be attached and sorted alphabetically for more organized filing.

This plugin is available from the insert menu (+ icon) in the page editor toolbar.

Learn more about file attachments.

6. Internal page linking

You now have the ability to insert a link to another page within Teamwork Spaces in your documents. This is really handy when you want to direct people to other pages or spaces. It’s also much faster to link other pages, using the filtering option in the Insert link modal. Simply start typing the name of the page, scroll or select the page you want to link to….and start linking away!

But that’s not all!

We’ve made it even easier for you to add hyperlinks to your documents. Now converting existing text to a link from your clipboard is as easy as selecting the existing text and pasting your link — the selected text will be converted to a link.

Learn more about linking here.

7. Status Chips

We’ve also added Status Chips as a quick way for you to add context to a piece of work. With Status Chips, you can easily let your team members know what stage the work is at in an immediate and visual way. 

These are really useful for things like reporting the status of a document, task, project, and more. You can select from 6 different colors for your status and set the text that appears inside.

Learn more about adding a status chip here.

If you haven’t already started your free trial of Teamwork Spaces, sign up here or check out our demo.

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Katriona O’Mahony
Product marketing manager

3 Comments

Jonathan

This is all very awesome but where are categories and/or tags?!

It is very difficult to sort spaces on the dashboard. We would love to have categories so we can sort, filter, and assign permissions 😀

Reply
Kfir Pravda

We love spaces!
Two key features that will make Spaces much more useful:
1. Tags/categories/folders – we have a lot of spaces, and it becomes messy to find relevant spaces
2. Export as word/PDF etc. – this is really a must if we’d like to use it for Enterprise.

Reply

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