Day 3: New and improved Notebooks for smarter collaboration

Posted by: Gráinne Forde /

During Teamwork Projects’ 12 Days of Features, we’re delivering a brand new feature every day to help you improve your productivity into the new year and beyond.

On the third day of Christmas, Teamwork gave to me… collaborative editing in Notebooks!

We know that it’s more important than ever for teams to be in sync. That’s why we’ve just released collaborative editing for Notebooks, so your team can collaborate even more quickly and accurately.

Now multiple users can view and edit Notebooks simultaneously and see changes in real time. Need to revert to your original text? No problem — your previous versions are preserved so you can easily access them at any time.

Making Notebooks Even Better

Notebooks are one of the most popular features in Teamwork Projects for teams that need to share ideas and information on the fly, from any location. That’s why we’ve made them better than ever by giving them an intuitive new design and increased functionality for smoother collaboration.

Using cloud-based external apps for document collaboration can get clunky and put valuable information at a security risk, but Notebooks lets your team stay in Teamwork Projects to get more work done — without the distraction of switching platforms or the risk of losing sight of your documents in siloed folders.

Collaborative editing in Notebooks gif

Before this update, if multiple people tried to add their notes to a Notebook, they could overwrite each other’s work because there was no way to lock the text.

Thanks to some helpful feedback from our customers, we’ve improved Notebooks to include changes that simplify collaboration, even when you have multiple contributors and lots of revisions. Now you can:

  • Let multiple users add text simultaneously without confusion
  • View changes in real time
  • Always access the most recent shared draft of a document
  • Rewrite and revise without losing any content
  • Access all of these features with any price plan

Putting Collaborative Editing to Work

Here’s how you can use Notebooks to communicate more effectively and accomplish more each day.

Meeting Notes

Collaborative editing in Notebooks is excellent for when you’re trying to record every comment or idea from an important meeting. Multiple people can take notes during conference calls or brainstorming sessions, giving your team the opportunity to capture several perspectives without accidentally erasing each other’s efforts. When everyone is done adding material, you can publish the file as you normally would.

Client Deliverables

It takes a lot of organization for a whole team to prepare for a client meeting. Notebooks make it possible for everyone to help create an agenda, add discussion items, get clarification on project information, and share data without overlapping comments. Team members can work out these elements on the same page so they don’t have to waste time swapping individual emails and documents to get the information they need.

Coordinate Remote Teams

Teams in different time zones don’t often get the opportunity to meet in the same room, but Notebooks enable them to exchange ideas and keep projects moving forward from any location. And, because all of your private company material is within the password-protected Teamwork Projects platform, you have an extra layer of security.

Start using collaborative editing in Teamwork Projects today! It’s available for all price plans, so there’s no reason to wait. If you have any questions, check out our help doc or send us an email at

As promised, we’ll be announcing a new feature every day during Teamwork Projects’ 12 Days of Features, so make sure to check back here tomorrow. What features are still on your wish list? Drop us a comment below.


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Grainne Forde
Marketing specialist


Gráinne Forde

Hi Micheal,

We’re delighted to hear you’re loving Teamwork Projects’ 12 Days of Features 🎁

Thanks for taking the time to let us know!


Katriona O'Mahony

Hi Gretchen

It does indeed 🙂 Hopefully this will solve those issues for you!



The last bastion falls!
I’ve been counting down the remaining reasons to keep using Word, SharePoint and OneDrive for our client projects where true collaboration is required. I was down to just one…

At last, the triumvirate stronghold has fallen! Collaborative editing in Notebooks means that now we can run a meeting or brainstorm session with our clients (including remote users) while taking notes in a Teamwork Notebook – and they can ALL contribute to the editing or note-taking! WITHOUT opening Word; WITHOUT navigating the ugliness of external users on a SharePoint account; WITHOUT running the gauntlet of losing files or updates through OneDrive sync weirdness!
Aaaaahhhhh, the serenity!!!

Katriona O'Mahony

Hey Mark

We’re so thrilled to hear this update has made such a positive impact to your workflow!:)
That’s exactly what we set out to achieve with these features so its great to have that feedback.

Happy Holidays!


Mathieu Degas

That’s a really good new feature.
To make the Notebook perfect, I could use some custom templates!
A bit like Paper Dropbox, if I could create a few wireframes for different purposes like meeting notes, brainstorming, etc. that would be awesome.

Katriona O'Mahony

Hi Mathieu

Glad to hear you like it and thanks for that feedback – its a good idea and templates are something we’ll be looking at in a few areas as we build out the product suite.


Rob Campbell

I’m sure the collaborative enhancements are great, but what I appreciate most of all is the refreshed look-and-feel, especially the elimination of the horrible dated, skeuomorphic elements.

Thanks for continuously improving an already powerful and flexible tool.

Arik Gindes

Love the newly updated Notebooks!

However, is there plan in the works that will add different fonts?


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