Add a new layer of ownership to your projects with Project Owner and Project Updates

Posted by: Katriona O'Mahony /

Simplify communication and improve progress on every level by assigning an owner to each individual project and adding project updates complete with a color to represent the project health.

It’s hard to keep track of multiple projects and make sure everyone stays in the loop. Too often, making sure the project team and the stakeholders are equally informed means you’re spending time writing lengthy emails or holding unnecessary meetings.

Having one team member accountable for each project will make sure that a single point person is responsible for tracking the progress and reporting the status of the project. When someone has a question, they’ll know exactly who to contact, which gives the project more consistency and clarity.

That’s why we’ve introduced Project Owner to Teamwork Projects.

Project Owner allows you to assign a project to a specific team member, so they become the “owner” of that project. This person is responsible for keeping tabs on progress and providing updates. If there’s a bottleneck or priority that needs to be addressed, the project owner contacts the team members who are responsible, and everyone else can focus on their work. It also gives the team clarity on who to contact if they have a question.

Project Updates

As a project owner, you can also add an update to a project to let everyone know what the latest accomplishments or needs are. You can also choose to share updates with specific stakeholders. The project updates will then be added to the project summary, so your team can get up to speed with the latest developments at a glance. This also allows the project owner to provide consistent progress updates to senior management, stakeholders, and the wider team without having to create a special report.This is good news for users, too! You can request an update from the project owner on any projects you are part of, which can reduce unnecessary meetings and time spent answering basic questions.

 

Project updates support the use of Markdown and you can also use @mentioning to call out responsibilities of different team members and link to certain tasks or reference materials to give more context to your update. Project administrators can also add updates to a project even if they’re not the project owner.

Note: You can choose whether or not you’d like your collaborators to be able to see project updates, simply go to your default settings to customize this.

Project Health

When adding a project update, you also have the option to choose a colour to represent the health of the project. There are 4 options: neutral, green, yellow, and red. This is a great way to show at a glance if the project is on track. The labels can also be customized based on your individual project needs.

How does this work with filters and reports?

The Project Owner feature is especially useful when used with Portfolio. You can filter project cards in the Portfolio view by project owner, which makes reporting much easier. Filters allow you to view specific workloads for each project manager, and you also have the option to filter by project health.

Without leaving Portfolio view, you can also see all the previous project updates by clicking the quick view summary and also add a new one if needed. This allows team members to get context quickly when reviewing projects (for example, when you’re in a meeting), allowing them to be much more efficient and reducing the need to navigate to different views.

Start using Project Owner and Project Updates now and let us know what you think! If you need a little more help getting started, you can check out our help doc.

enterprise

Keep your projects on track with Teamwork

Streamline. Connect. Collaborate.

One account works for all Teamwork apps. Have an account? Sign in here.
    

Katriona O’Mahony
Product marketing manager

11 Comments

Katriona O'Mahony

Hi Steve

Project owner and update is indeed a newly released feature – but if you are opted into our beta program you have probably had access to it for a couple of weeks now!

Excited to hear what you think!

Thanks
Katriona

Reply
Alan Coleman

Can I add a stakeholder to receive project updates who is not a member of the project?

This would be excellent for our senior leadership.

I don’t want them to be users in the project and be bombarded with information but I would like to be able to send them updates if that makes sense.

Reply
Katriona O'Mahony

Hi Alan

Thanks for your feedback – interesting use case and one I’ve passed onto the product team for consideration.

You can’t currently select who to provide project updates to. However, you could potentially add your stakeholders as observers on the project and they would be able to see the project updates without getting notified of information they don’t need on a regular basis?

If you’d like more info on how to set up observers just shoot our support team an email at support@teamwork.com and those folks will be happy to talk you through it in more detail.

I hope this helps!

Thanks
Katriona

Reply
Igor

First of all, this is useful feature, thank you for introducing it! But I have another question about interaction with stakeholders: Do we have possibility to receive feedback/rating/likes from stakeholders or Project members about Project execution quality in Teamwork?

Reply
Katriona O'Mahony

Hi Igor

Thanks for your feedback!

At the moment, having stakeholders give the project execution a quality rating isn’t something we have considered, but I will pass it on to the product team. You can also email us at suport@teamwork.com if you’d like to expand on this feature request by explaining a little bit more to us about your particular use case.

It the current instance of this feature, you can however have a member of a project request an update from the project owner, and project stakeholders do have the ability to “”like” the project update.

Hope this helps!
Thanks

Katriona

Reply
Igor

Katriona , thanks for the answer, we will try to use the scheme proposed by you with “like” for updates, and will wait other great features for Teamwork. Thanks again, Igor.

Reply
Amara Omoregie

Would be nice to be able to run reports broken down by project owner. # of projects, late tasks, projects in the red, etc. Is that what this does, and I completely missed it?

Reply
Katriona O'Mahony

Hi Amara

Thanks for your feedback, as always we love hearing how customers need to use the feature.

At the moment, we’re considering how our customers would like to report on projects based on project owner and health and we’ll be taking all our customer feedback into account to decide how we can solve that best for everyone. However, we have featured this data in a few places in our new dashboard so it’s a great idea to opt in to the beta program so that you’ll be able to check out the dashboard as soon as it’s available.

In the mean time, you can however use the Portfolio view to run these types of reports. Portfolio view lets you view all projects and their overall status at a top level. You can set up columns to represent the different stages of your projects and drag and drop them easily to reflect the progress. You can also set up a filter for each project owner to create a view which allows you to see their projects in isolation and by clicking into the cards, you’ll be able to see the history of all the project updates at a glance.

I hope this helps!
Thanks
Katriona

Reply
Sebastian Birgersson

Hi,

Great features… Can’t find an answer for a very important question for us. Collaborators cant see the project Update, can they? I’ve tested with a test user, and it looks likel thats the way Teamwork works. Very important for us that collaborators not will see the update, as we want it to be a reporting to the management how the projects are going.

Br
Sebastian

Reply
Katriona O'Mahony

Hi Sebastian

I’m glad you like the feature 🙂
You can customise whether or not you’d like your collaborators to be able to see the update – so you can turn this on or off in your collaborator settings.

I hope this helps but just ping us at support@teamwork.com if you want us to talk you through how to do this!

Thanks
Katriona

Reply

Leave a Reply

Your email address will not be published. Required fields are marked *