A Dynamic Duo: Teamwork Projects for Gmail

Posted

Turn talk into Tasks with the new Teamwork Projects add-on for Gmail. Manage decisions directly from your Gmail inbox by converting email threads into tasks – ready and waiting to be worked on by the team!

This powerful new add-on will enhance your team’s productivity. By creating Teamwork Projects tasks directly from Gmail, you can eliminate extra steps and focus on important work. Not only that, this new add-on means conversations don’t get lost and team collaboration is taken to the next level.

Turning emails into tasks isn’t all this new add-on can do! You can also add tasks to specific projects, assign tasks, estimate times, plus add a due date, tags, comments, or priority level. In addition, you can also add a whole task list directly from Gmail.

This new functionality is guaranteed to help you accomplish goals quicker. Teams that use both Teamwork Projects and Gmail are already finding this a valuable tool that adds efficiency to their workflows. 

Get Teamwork Projects for Gmail from the G Suite Marketplace.

Teamwork Projects for Gmail is a match for teams in all types of companies

The Teamwork Projects for Gmail add-on is beneficial for a range of teams across different industries. Here are some situations where Teamwork Projects for Gmail has helped teams be more productive:

Marketing agency:

Balancing marketing campaigns for a range of clients can become a tricky process. One client has an issue with a PPC campaign while another is having an issue with their analytics — and a new RFP just came in that demands attention. In just a few clicks, you can create a task containing all the information in each email and assign it to the correct person — straight from your Gmail account.

Construction company:

Keeping track of a construction project isn’t easy, with a lot of moving parts, each one dependent on the other. If communications are mismanaged, there can be serious consequences to the timelines. Changes to the project design mean action needs to be taken immediately. The PM can turn an email describing changes into a task, add the due date, priority and assign to the appropriate engineer without wasting time entering information manually. This keeps the build on spec and completed on time.

IT Services company:

Tech support teams can receive hundreds or queries and requests daily. When an email comes into the support team reporting a bug in the system, the Tech Support Specialist can take action by turning their correspondence with the customer into a task, assign it to the product developer to make the fix. Communication between the customer, support team, and developer is streamlined to find a solution without leaving Gmail — leaving your support team ready to tackle the next request in the pipeline.

Software company:

Managing remote teams in a global software company can be challenging. Clear communication is essential between remote teams and office workers, but sometimes updates via email can be easily overlooked. This new add-on lets the team instantly turn conversations into tasks, saving everyone time understanding the decisions that were made and who’s responsible for the next steps.

As you integrate Teamwork Projects for Gmail into your workflows, you’ll find even more ways to streamline your workflows and improve communication in your company. If you’re already using this new add-on, leave us a comment below and tell us Teamwork Projects for Gmail helps you each day.

See Teamwork Projects for Gmail in action

For more information on how to set up Teamwork Projects for Gmail, check out our help doc. If you need a hand getting started with this add-on, send an email to support@teamwork.com, and one of our support agents will be more than happy to help!

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23 Comments

Emma Ross

Hi Steven,

Can you give us some more information on the issue you are having, please?
You can also reach out to support@teamwork.com if you want an agent to run through the add-on with you 🙂

Thanks,
Emma

Reply
Emma Ross

Hey Viktor,

Yes, this is a new add-on!
The main difference between the two is that with the Teamwork Projects for Gmail add-on you can attach an email directly to a task. This means no more copy and pasting or toggling between screens! With the Chrome extension, you can add a task from an email but you don’t have the functionality to attach the email.

I hope that clears it up 🙂

Thanks,
Emma

Reply
Viktor N.

Just to clarify, do I need both or I can replace older extension with this new one? I guess I need to spend some time checking it out.

Thanks Emma.

Reply
Carolyn

When you add TW for Gmail does the Chrome extension tool currently used in gmail
get removed?

Or is it that you should use one or the other eg: chrome extension for chrom browser AND gmail or TW for gmail for JUST gmail.

Reply
Emma Ross

Hey Carolyn,

No, you can use both the Chrome extension tool and the Gmail add-on on the same account. The Gmail add-on is completely separate from the extension!
The main difference between the two is that with the Teamwork Projects for Gmail add-on you can attach an email directly to a task. This means no more copy and pasting or toggling between screens! With the Chrome extension, you can add a task from an email but you don’t have the functionality to attach the email.

Hope that answers your question!

Thanks,
Emma

Reply
David Whitehosue

Hi
This looks great.
A suggestion to improve it more:
The ability to create a new subtask or atach the email to an existing task/subtask would make it awesome.
Cheers
David

Reply
Emma Ross

Hi David,

Thanks for your feedback, glad you like the new add-on 🙂

I’ll pass your feedback onto the team!

Thanks,
Emma

Reply
Ryan

I’ve installed the add-on from the gsuite marketplace using the link in the article but I dont see anything different when viewing an email through the browser. In fact my gmail interfcae looks nothing like the video in your help article “Using the Gmail Add-On”.

Reply
Emma Ross

Hi Ryan,

Once the add-on is installed you need to refresh your browser to enable the add-on. The add-on bar will only appear when you are clicked into an actually email. If these don’t work, please reach out to our Support team at support@teamwork.com and they can walk through the setup with you 🙂

Thanks,
Emma

Reply
Bernardo

Hello,

Great feature. 2 Suggestions.

1. Not attach only the mail as file but re-add again as in the chrome extension the link to the mail…very helpfull when you want re-open an email from a task.

2. This, in my opinion, it will be a kill feature. when I open 1 email and the relative TM addon if that mail was already connected to a task retrieve the task link and offer that inside the addon. So the user can open the task from the mail easly.

Thanks
P.s. Teamwork is the n° 1 solution.

Reply
Emma Ross

Hey Bernardo,

Great to hear that you like the feature and that we’re your #1 🙂

Thanks for passing on your suggestions, I’ll send your feedback to the product team.

Cheers,

Emma

Reply
Tricia

I have been wanting to add task directly from my email since I first started using Teamwork. This is awesome!
Thank you!

Reply
Jeannette

I was super excited to use this.

The “attach email” feature, however, is pretty cumbersome. It adds the files as HTML, which need to be downloaded before we can read them. That’s one too many steps!

Potential solutions: save as PDF or add a way for us to read the HTML without having to download the file.

Reply
Emma Ross

Hi Jeannette,

Glad to hear you like the add-on 🙂 Thanks for your feedback on the “attach email” section. Unfortunately, we were limited in terms of customization when building this add-on, but I will certainly pass on your feedback to the team 🙂

Thanks,
Emma

Reply
Emma Ross

Hi Adriano,

This feature currently isn’t available on the Gmail add-on but I’ll pass on your feedback to the team as a feature request, it would be a great addition 🙂

Thanks,
Emma

Reply

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